Website Montana Primary Care Association
The Mission of the Montana Primary Care Association is to promote integrated primary healthcare to achieve health and well-being for Montana’s most vulnerable populations.
Job Summary: The Accounting Assistant performs financial activities to ensure adequate support for MPCA programs according to funding requirements and accounting principles. Duties include accounts payable and accounts receivable, payroll and assisting the Director of Finance with maintaining and reconciling accounts and ledgers; establishing and maintaining internal controls; budget reporting and tracking; preparing financial statements and reports; monitoring expenditures, and any special reports.
Work Location: MPCA’s main office at 1805 Euclid Avenue, Helena, MT. Hybrid work possible after 6 months.
Essential Functions (Major Duties or Responsibilities): These duties are the essential functions and are not all-inclusive of all duties that the incumbent performs.
- Process employee timesheets and payroll to provide accurate and timely employee compensation in compliance with policy and state and federal law. This includes calculating bi-monthly payroll for MPCA employee compensation including state and federal taxes, processing 401(k) contributions, and calculating and maintaining leave balances.
- Process accounting transactions to ensure timely payment, receipt and recordation of funds for the MPCA. This includes coding and processing accounts payable, invoicing and collecting accounts receivable (e.g., dues and service fees), and processing travel and other reimbursements.
- Assist the Director of Finance in performing the following duties gaining competency in all areas: Maintain and reconcile the MPCA general ledger accounts, maintain accurate and supporting information regarding assets, liabilities, income and expenses. This includes posting transactions, monitoring and tracking assets and liabilities, and performing periodic adjusting entries to ensure the accuracy of data. Perform reconciliations of financial transactions, bank statements, and accounts to prepare and input adjusting and correcting entries according to the budget and chart of accounts. Process monthly bank statement, contract, invoice, and other reconciliations. Evaluate account activities to ensure correct transaction posting and initiate adjustments to correct errors.
- Establish and maintain internal controls to ensure the propriety of financial transactions in accordance with grant requirements, Generally Accepted Accounting Principles (GAAP), and audit requirements. Assist the Director of Finance in performing the following duties gaining competency in all areas: This includes establishing and maintaining a cost allocation system in compliance with federal funds management requirements (including methodologies for allocating direct and indirect costs; ensuring appropriate separation of authority and proper approval of expenditures; and maintaining documentation of financial transactions. Maintain separation of various grants and contracts via accounting ‘classes’ and insure proper recording of revenue and expense.
- Assists the Director of Finance in performing the following duties and become competent in annual audits by preparing account reconciliations, documentation and financial statements, working with external auditors to exchange information and answer questions, and implementing approved audit recommendations.
Non-Essential Functions:
- Provide general support to CHCs and primary care entities as needed and in cooperation with other MPCA staff. This includes providing assistance and coordination for activities such as the annual training, grant applications, report writing, and other customer needs.
- Collaborate with management on projects such as policy development and implementation, compensation and benefit administration, and other projects affecting financial operations.
- Perform a variety of other administrative and special project activities as assigned by the CEO in support of the MPCA mission. This includes exchanging information with contractors, agency staff, and the public; providing training, education, and professional and technical assistance.
Qualifications:
- Minimum: High School plus 3 years of bookkeeping or accounting experience. Preferred: Associate degree plus 2 years’ experience, or Bachelor’s degree in Accounting and Finance.
- Wage starting at $25 or DOE.
- Looking for an individual who is self-directed, willing to grow with the company, and is able to integrate compliance and confidentiality into daily work.